Managed print services (MPS) encompass a range of comprehensive solutions delivered by expert providers, designed to optimize and enhance an organization’s print environment.
By consolidating and managing an organization’s copiers and printers within a unified program, MPS allows for seamless integration with existing hardware and systems.
The primary components of MPS include a thorough needs assessment, targeted or broad hardware replacement, and the provision of service, parts, and supplies required to operate both new and existing equipment.
Through the implementation of MPS, organizations can effectively streamline their printing fleet and achieve optimal document output management.
Managed Print Services Providers: Your Printing Partners
Managed print services providers are companies that specialize in managing an organization’s printing needs. They offer end-to-end solutions, taking care of everything from printer selection and installation to maintenance, upgrades, and consumable management.
These providers typically offer a range of services, including:
- Print environment assessment and optimization
- Device monitoring and management
- Proactive maintenance and support
- Print supply management
- Print security and compliance
- Print usage reporting and analysis
Some well-known MPS providers include Xerox, HP, Lexmark, Ricoh, and Canon. When selecting a provider, it’s crucial to consider factors such as their expertise, track record, range of services, and the compatibility of their solutions with your existing infrastructure.
Top Benefits of Managed Print Services
Managed print services can transform your office’s printing experience. Here are some of the key benefits of MPS:
| Benefit | Description |
| Cost Savings | Save up to 30% on printing costs |
| Increased Efficiency | Streamline printing processes and minimize downtime |
| Better Resource Allocation | Free up IT staff to focus on more critical tasks |
| Enhanced Security | Implement robust security measures to protect sensitive data |
| Environmental Sustainability | Promote eco-friendly practices such as reduced paper waste, energy-efficient devices, and recycling programs |
Managed Print Services Market: An Overview
The managed print services market has been growing steadily over the past few years, with an increasing number of organizations recognizing the benefits of MPS. The market is expected to reach USD 78.38 billion by 2029, growing at a CAGR of 9.4% from 2022 to 2027, according to a report by BlueWeave Consulting.
Another report by Technavio estimates a CAGR of 4.7% from 2022 to 2027 (Yahoo). The market is driven by the need for cloud computing and software as a service, as well as the growth of digitization and lower operating costs.
The main drivers of the MPS market’s growth include:
- The need for cost-effective and efficient printing solutions
- Growing demand for cloud-based MPS
- Increasing adoption of MPS by small and medium-sized businesses (SMBs)
- Rising concerns about data security and compliance
North America holds the largest share of the managed print services market, followed by Europe and Asia-Pacific.
The growth in these regions can be attributed to the presence of major MPS providers, as well as the widespread adoption of advanced printing technologies by organizations.
Are Managed Print Services Worth It?
The question of whether managed print services are worth it depends on your organization’s specific needs and circumstances. To determine if MPS is the right choice for your business, consider the following factors:
| Factors | Details | Why It is Important |
| Current Print Expenses | Analyzing existing print costs | Identify potential cost savings with MPS |
| Inefficient Print Processes | Evaluating the efficiency of current print processes | Improve productivity with streamlined operations |
| Limited IT Resources | Assessing the capacity and expertise of your IT staff | Offload print management to free up IT staff for other tasks |
| Security and Compliance Concerns | Reviewing the security of sensitive data and adherence to regulatory requirements | Enhance data protection and ensure compliance |
| Environmental Commitment | Evaluating your organization’s commitment to sustainable practices | Reduce waste, conserve resources, and minimize carbon footprint |
| Scalability | Assessing the adaptability of your print environment to accommodate growth and changes in demand | Ensure a future-proof print infrastructure |
| Vendor Support | Examining the level of support and expertise provided by your current print solution vendor | Access professional assistance and maintenance services |
| Device Compatibility | Evaluating the compatibility of MPS with your existing print devices and infrastructure | Streamline integration and optimize your print environment |
| Remote Work Capabilities | Assessing the need for remote access and management of your print environment | Support remote and hybrid work models |
