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Managed print services (MPS) encompass a range of comprehensive solutions delivered by expert providers, designed to optimize and enhance an organization’s print environment. 

What is Managed Print Services

By consolidating and managing an organization’s copiers and printers within a unified program, MPS allows for seamless integration with existing hardware and systems. 

The primary components of MPS include a thorough needs assessment, targeted or broad hardware replacement, and the provision of service, parts, and supplies required to operate both new and existing equipment. 

Through the implementation of MPS, organizations can effectively streamline their printing fleet and achieve optimal document output management.

Managed Print Services Providers: Your Printing Partners

Managed print services providers are companies that specialize in managing an organization’s printing needs. They offer end-to-end solutions, taking care of everything from printer selection and installation to maintenance, upgrades, and consumable management. 

These providers typically offer a range of services, including:

  • Print environment assessment and optimization
  • Device monitoring and management
  • Proactive maintenance and support
  • Print supply management
  • Print security and compliance
  • Print usage reporting and analysis

Some well-known MPS providers include Xerox, HP, Lexmark, Ricoh, and Canon. When selecting a provider, it’s crucial to consider factors such as their expertise, track record, range of services, and the compatibility of their solutions with your existing infrastructure.

Top Benefits of Managed Print Services

Managed print services can transform your office’s printing experience. Here are some of the key benefits of MPS:

Cost SavingsSave up to 30% on printing costs
Increased EfficiencyStreamline printing processes and minimize downtime
Better Resource AllocationFree up IT staff to focus on more critical tasks
Enhanced SecurityImplement robust security measures to protect sensitive data
Environmental SustainabilityPromote eco-friendly practices such as reduced paper waste, energy-efficient devices, and recycling programs
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Managed Print Services Market: An Overview

The managed print services market has been growing steadily over the past few years, with an increasing number of organizations recognizing the benefits of MPS. The market is expected to reach USD 78.38 billion by 2029, growing at a CAGR of 9.4% from 2022 to 2027, according to a report by BlueWeave Consulting.

Another report by Technavio estimates a CAGR of 4.7% from 2022 to 2027 (Yahoo). The market is driven by the need for cloud computing and software as a service, as well as the growth of digitization and lower operating costs.

The main drivers of the MPS market’s growth include:

  • The need for cost-effective and efficient printing solutions
  • Growing demand for cloud-based MPS
  • Increasing adoption of MPS by small and medium-sized businesses (SMBs)
  • Rising concerns about data security and compliance

North America holds the largest share of the managed print services market, followed by Europe and Asia-Pacific. 

The growth in these regions can be attributed to the presence of major MPS providers, as well as the widespread adoption of advanced printing technologies by organizations.

Are Managed Print Services Worth It?

The question of whether managed print services are worth it depends on your organization’s specific needs and circumstances. To determine if MPS is the right choice for your business, consider the following factors:

FactorsDetailsWhy It is Important
Current Print ExpensesAnalyzing existing print costsIdentify potential cost savings with MPS
Inefficient Print ProcessesEvaluating the efficiency of current print processesImprove productivity with streamlined operations
Limited IT ResourcesAssessing the capacity and expertise of your IT staffOffload print management to free up IT staff for other tasks
Security and Compliance ConcernsReviewing the security of sensitive data and adherence to regulatory requirementsEnhance data protection and ensure compliance
Environmental CommitmentEvaluating your organization’s commitment to sustainable practicesReduce waste, conserve resources, and minimize carbon footprint
ScalabilityAssessing the adaptability of your print environment to accommodate growth and changes in demandEnsure a future-proof print infrastructure
Vendor SupportExamining the level of support and expertise provided by your current print solution vendorAccess professional assistance and maintenance services
Device CompatibilityEvaluating the compatibility of MPS with your existing print devices and infrastructureStreamline integration and optimize your print environment
Remote Work CapabilitiesAssessing the need for remote access and management of your print environmentSupport remote and hybrid work models
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