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In today’s fast-paced business environment, human resources departments are constantly seeking ways to streamline processes, improve efficiency, and reduce costs to maximize resources. 

To be competitive and successful, it is essential to have innovative solutions and services that can help HR departments stay ahead of the curve. And that’s where managed print services for human resources (MPS) can make a big difference.

Managed Print Services (MPS) offers a cost-effective solution for human resources teams to automate, streamline, and optimize their print operations. Some organizations are reporting savings of up to 20% to 30% on total printing costs

MPS helps reduce costs by eliminating manual processes such as paper purchasing, stocking supplies, and managing the number of printers. 

What’s more, we can help you make it easier to compare quotes from different vendors in order to find the best prices on supplies and services. This can save you time and money when it comes to making sure that your HR team is getting the best deal possible.

Compare Quotes For Managed Print Services Human Resources

To compare quotes for managed print services for human resources, you can fill out the form above, and our team of experts will analyze your current printing needs and find the best solutions to fit within your budget in your area.  

The need for Managed Print Services in HR

  1. Data Management Errors: As seen in the case of the Human Resources Development Service of Korea (HRDK), improper handling of printed materials can lead to significant errors. In this case, completed test papers were mistakenly shredded before grading, affecting 609 exam takers. This highlights the challenge of managing physical documents and the potential for human error in handling them.
  2. Operational Efficiency: Companies like Esko are providing integrated software and hardware solutions to streamline workflow, increase operational efficiency, and reduce costs. However, transitioning to these new systems can be a challenge for HR departments used to traditional methods.
  3. Sustainability: With the increasing focus on sustainability, HR departments are under pressure to reduce their environmental footprint. This includes reducing paper waste from printing.
  4. Security and Confidentiality: Printed materials can pose a security risk as they can be easily lost, stolen, or viewed by unauthorized individuals. HR departments must ensure that sensitive information is securely handled and stored.
  5. Cost: The cost of printing materials can be significant, especially for larger organizations. This includes not only the cost of paper and ink but also the maintenance of printers and other equipment.
  6. Digital Transformation: As more companies move towards digital solutions, HR departments are challenged to keep up. This includes transitioning from paper-based processes to digital ones, which can be a complex and time-consuming process.
  7. Employee Training: With any changes to processes or systems, training is required to ensure all employees understand and can effectively use the new methods. This can be particularly challenging when moving from paper-based to digital processes.

Benefits of Managed Print Services in HR

  • Efficient Workplace
  • Analytics and Optimization
  • Security
  • Cloud
  • Digitization
  • Sustainability

Frequently Asked Questions (FAQs)

Can MPS help HR departments reduce costs?

Yes. Managed print services are designed to reduce costs for not only HR departments but for any business. Through integrating systems and automating processes, they can also help make the HR department more efficient and secure.

MPS provides services including assessing the print environment, optimizing the printer fleet, managing consumables, and providing maintenance and support, which can help reduce costs.

Here are some ways MPS can help HR departments cut costs:

How can MPS enhance employee productivity in HR

MPS providers can analyze and assess the organization’s printing needs and automate paper-intensive processes (Linkedin). This can help HR departments optimize their workflows, save time, and ensure important documents are available when needed. 

Thus,  HR staff can focus on higher-priority tasks and be more productive.

Is MPS suitable for small HR teams?

Managed Print Services (MPS) can be suitable for small HR teams as they offer various benefits that can improve efficiency, reduce costs, and streamline processes.