Are you a small business owner or office manager looking for reliable, high-quality commercial copier leasing companies? When looking for the best commercial copier lease for small businesses and office use, you’ll want to consider factors such as print speed, functionality, printer support, and overall cost.
To get the best copier lease for small business deal, fill out the form below and compare up to 5 quotes from different small buisness copier lease companies.
In this comprehensive guide, we’ve rounded up the options for the best copier lease for small businesses and office use. I will take you through the essential factors to consider when choosing a business copier lease and help you find the best commercial printer lease near your area.
Best Copier Lease For Small Business
To find the best commercial copier for lease, simply fill out the form below to compare quotes from up to 5 copier lease services near your area to find the best deals that fit your budget and fulfill your requirements.
It takes less than a minute to fill out, and there is no obligation to accept any offer. So by comparing multiple quotes, you can quickly determine the fair market value of your copier lease.
Pros and Cons of Copier Leasing For Small Business
When it comes to acquiring a copier for your business, one of the most critical decisions you’ll face is whether to lease, or use a managed print service provider (MPS). Both options have their advantages and drawbacks, and the best choice depends on your business’s unique needs and circumstances.
Let’s look at the pros and cons of leasing copiers for small businesses.
Pros:
- Budget-friendly: Leasing avoids significant upfront costs, allowing funds to be allocated to other operational needs.
- Tax benefits: Lease payments can be deductible business expenses, reducing tax liability.
- Access to advanced technology: Leasing offers the latest copier technology without large investments.
- Regular upgrades: Lease agreements often include equipment upgrades, ensuring up-to-date technology.
- Maintenance and support: Leasing companies typically provide prompt maintenance and support services.
- Flexible terms: Lease agreements can be tailored to suit small businesses’ specific needs.
- Scalability: Leasing allows easy equipment upgrades or additions as businesses grow.
- Improved cash flow management: Fixed monthly payments enable better resource allocation and planning.
- Reduced obsolescence risk: Leasing mitigates the risks of outdated equipment by allowing access to the latest technology.
- Increased competitiveness: Access to advanced copier technology enables small businesses to maintain efficiency and compete effectively in their respective markets
Cons:
- Higher long-term costs: Over time, the total cost of leasing a copier can be higher than purchasing one outright.
- Commitment to a lease term: Leasing contracts typically last 3-5 years, which may be restrictive if your business needs change during the lease term.
- Limited customization: Leased copiers may have limited customization options, making it difficult to tailor the equipment to your specific business needs.
Considerations to Make When Leasing a Copier for a Small Business
To choose the best copier printer lease for small business or office, consider the following factors:
| Factor | Aspect Overview | Consideration Level |
| 1.Lease Term | Select a lease duration that aligns with business needs and growth plans. | High |
| 2.Monthly Payment | Ensure the monthly payment fits within your budget and provides good value. | High |
| 3. Maintenance & Service Agreement | Examine terms, including response times, parts and labor coverage, and preventative maintenance. | High |
| 4. Copier Features & Capabilities | Assess features like print speed, paper size, finishing options, and network connectivity for your business requirements. | High |
| 5. Scalability & Upgrades | Evaluate the copier’s ability to accept upgrades and grow with your business. | Medium |
| 6. Lease Buyout & Early Termination | Understand buyout and early termination options, including penalties or fees. | Medium |
| 7. Vendor Reputation & Support | Choose a vendor with a reliable reputation, support, and training resources. | High |
| 8. Total Cost of Ownership (TCO) | Calculate TCO, including lease payments, maintenance costs, consumables, and energy consumption. | High |
| 9. Equipment Warranty | Review warranty duration and coverage for peace of mind and investment protection. | Medium |
| 10. Environmental Impact | Consider energy efficiency and eco-friendly features for reduced costs and sustainability commitment. | Low |
| 11. Security Features | Evaluate security features such as data encryption, user authentication, and secure printing to protect sensitive information. | Medium |
| 12. Integration with Existing Systems | Ensure compatibility with existing office software, hardware, and network infrastructure for seamless integration. | Medium |
| 13. Lease Renewal Process | Understand the lease renewal process, including any required notice periods and options for renegotiating terms or upgrading equipment. | Low |
How to Get the Best Deals on a Copier Lease
When you’re planning to lease a copier for your business, getting the best deal possible is essential so that it will reduce operating costs for your business.
And one of the best ways to make sure you get the best deals without compromising quality is to compare multiple quotes. Click here to fill out the form to get up to 5 copier lease providers quotes in your area today.
Here are other tips:
| Steps to Get the Best Deals | Tips and Tricks | Importance (1-10) |
| Research the market | Learn market prices, models, and features. Understand industry jargon. | 9 |
| Determine your needs | Analyze business needs: print volume, speed, color or B&W, additional features. | 10 |
| Compare multiple vendors | Get quotes from various vendors. Negotiate discounts and promotions. | 10 |
| Read customer reviews | Investigate customer experiences with vendors and copier models. Look for patterns. | 7 |
| Investigate the lease terms | Review terms, conditions, hidden fees, maintenance costs, and lease length. | 10 |
| Assess the total cost of ownership | Consider energy consumption, consumables, and maintenance for long-term expenses. | 8 |
| Evaluate service and support | Assess the quality of customer service and technical support offered by vendors. | 9 |
| Check for upgrade options | Ensure lease agreement includes provisions for upgrades or added features. | 6 |
| Review end-of-lease options | Understand available end-of-lease options, such as buyout or lease extension. | 7 |
| Secure a written agreement | Get the negotiated deal in writing to avoid misunderstandings or surprises. | 10 |
Commercial Copiers Lease Brands
There are many brands that offer commercial copier leasing, each with its own strengths and weaknesses. It’s important to choose a brand that can meet the specific needs of your business. Some of the top commercial copier leasing brands and their popular printer leasing models include:
1. Xerox – WorkCentre 5300, 5700, and 5800
2. Sharp -BP series, MX6580N, MX7081, MX7090N, MX7590N and more.
3. Canon-imagePRESS Lite C265, imagePRESS Lite C270, imageRUNNER ADVANCE DX C5870i.
4. Ricoh
5. Konica Minolta
6. Kyocera
7. Toshiba
8. HP
9. Brother
10. Lexmark
